Every enterprise requires managerial and non-managerial employees. Staffing is concerned with procurement, development, compensation, maintenance and integration of managers or executives. Staffing is very important function of management after planning and organising. This is related to the concept of the Human resource management. The inputs are processed into outputs with help of quality human resources. The objectives of the organisations are achieved by such activity. Staffing is related with the appointment of the people at work.
It is the process of filling vacant positions in the organisation structure. Staffing is a pervasive and continuous function that ensures the right kind of people at right time on appropriate job. The staffing involves determining the requirement of people at various organisational levels, appointing and retaining them at those levels.
These appointed people should be retained with the help of training and development. Facilitates Leadership — Staffing is a function of providing people at work and these people become the leader of the organisation. The leader leads the organisation in such a way to attain the goals and objectives of the organisation.
Emphasis on Human Element — The staffing is related with human elements, by doing the appointment of human beings at work. Workers are the most valuable asset for the organisation. Therefore, they must be treated as most valuable resource to gain the productivity. Development of Potential Managers — The development of potential managers is ensured by staffing. This is the process by which the best potential employees are selected for the organisation and training is provided to develop them for future challenges.
To Enhance Organisational Efficiency — In the modern era each and every organization faces tough competition in business environment. A sufficient staffing practice provides the sound policies and procedure to face the competition. The organizations become able to enhance organisational efficiency due to better staffing. Increase in Overall Efficiency — The staffing ensures the right person, with right knowledge at the right time and place.
If the activities of the organisation will take place rightly then the efficiency of the organisation will enhance. This is helpful in increasing the overall efficiency. After Organising, Staffing is the most important managerial activity.
How well job positions are filled often determines the outlook and strategies of the managements. Being of continuous nature, it focuses on the needs of the business organisation in terms of human resources.
But staffing should not be mistaken with Human Resource Development HRD which today constitutes the building programme of bottom line management, who then rise to fill the top managerial positions. Staffing is concerned with estimation and hiring the required personnel at all levels and also arranging for their further training and development needs. While stating the importance of staffing a distinction needs to be drawn between the modern marketing techniques of human resources and that of traditional systems when a mere familiarity with certain qualifications was enough.
Today the importance of staffing lies in internal training facilities as against such professional competence acquired in external environments earlier. A business organisation without competent people to run and manage it is an empty shell. Therefore staffing becomes key to other managerial functions. It involves identification and right combination of skills; inducing the right people to join the organisation and creating conditions for their continuance m the organisation.
The visibility of an organisation also depends on its human resource content. Only people not machines enable the organisation to maintain its competitive edge and survive many difficult challenges.
The people provide the leadership and keep the ship afloat, under stormy conditions. It is the people who do product development, innovation and take care of all the ways of doing business. Much depends on the type and quality of staffing and team building techniques of an organisation. Once the plans are decided and an organisation structure is created, the next step in the management process is to fill the various posts created in the organisation.
This is the managerial function of staffing. Staffing is the executive function of recruiting selecting, training, developing, promoting and retiring subordinate managers. In other words staffing is the process of identifying, assessing, placing planning developing and evaluating individuals at work. Staffing is an integral part of the management process and it is the responsibility of every manager. In a big organisation, there exists a specialised personnel department to assist and advise managers in the efficient performance of the staffing function.
Staffing is a continuous and never ending process because of changes in the work force of the organisation. The purpose of staffing is to ensure that the right number and right type of people are working on the right jobs at right time and place. Human resources and managerial personnel are the most important asset of an organisation. The ability of an organisation to achieve its goals depends upon the quality of its human resources. Efficient staffing provides the following advantages:. It helps in discovering and obtaining competent personnel for various jobs.
It makes for higher performance by putting right man on the right job. It ensures the continuous survival and growth of the enterprise through the development of successive managers. It helps to ensure optimum utilisation of the human resources. It improves job satisfaction and morale of employees through objective assessment and four- rewarding of their contributions. Staffing is necessary to achieve the following objectives:. Staffing plays an important role in the maximum and efficient utilisation of resources.
Resources like money, material and machine etc. Staffing plays an important role in reducing cost of production by bringing on-board the deserving candidate at the right time so that wastage and mistakes can be eliminated or reduced.
Thus, it assists in reducing cost of production. When worthy personnel are selected through an established recruitment process, it is an assurance that the organisation is getting the right person for the job.
This leads to efficient organisational performance. Staffing makes sure jobs are allocated to the personnel according to their inherent ability, talent, and aptitude and acquired specialisation. As a result, the staff puts hundred percent effort to perform its duties. Staffing looks at the long-term human resource requirements of the organisation. By looking at organisational goals on a long-term basis, it gives a clear picture to the organisation as to its human resource requirement for the future.
Thus, staffing fulfills the present and future human resource requirements of an organisation. Staffing is the function that infuses life into other departments of an organisation by providing the right man for every job and position. All other functions depend upon the effectiveness of staffing. Staffing improves employee output through in-house and continuous training and development programs. Careful and efficient staffing can lead to better employee bonding and relationships, effective supervision and leadership.
Higher productivity can be achieved through better human relationships in an organisation. Staffing is a very important managerial function and an on going process. It must be noted that staffing is not restricted to merely recruitment and selection; but also includes appraisal, professional development, training, performance evaluation, compensation, etc. Importance of staffing is explained below:. The functioning of other managerial tools like planning, organising, directing and controlling can be possible only through staffing.
This is because staffing involves recruitment and retention of necessary human resources to perform relevant tasks and activities under planning, organising, directing and controlling. Efficient human resources are a necessity for an organisation to operate because these resources utilise other resources such as capital, raw material, machinery and other supporting human resources.
Every organisation requires raw materials, capital, machines, etc. Staffing plays an important role to reduce costs of production by appointing the right person for the right job when a necessity arises in an organisation. This process saves time and cost of selection, thus ensuring optimum utilisation of human resources. This soundness and strength is facilitated through staffing which mainly involves identifying, selecting and retaining the right people in the organisation.
Staffing also supports training and development of employees for enhancing and improving their knowledge and skills.
The importance of staffing has been so widely recognized that nearly all organizations realize the need for establishing a strong personnel department to ensure better industrial relations. The importance of staffing can be realized from the following points:.
Achievement of organizational goals — Employees are the common denominator of progress. Staffing is concerned with getting the right people for the job at the right time. This provides them time to plan in advance for the recruitment of staff for various job roles. Staffing also deals with the development and capacity building of the existing and new staff. This not only helps in the career building of the staff, but it also contributes to the pool of existing human capital which benefits the organization in the long run.
An efficient staffing system helps considerably in building staff morale and motivation. Staffing not only deals with the recruitment of staff, but it also entails assessing their performance and rewarding them. They can be rewarded through monetary or non-monetary incentives which can help build their morale and motivations. Staff feel valued in such organizations and work with greater commitment.
Staffing helps to develop uniform principles for performance assessment and evaluation of staff and brings uniformity in the process.
Overall, it also helps to bring in peace and harmony within the organization. Your email address will not be published. ACE has always met Read More. However, when you think about it, you might have a precious valuable asset but it may be underutilised or utilised in the wrong way which completely negates its purpose.
To use an analogy it is like having a precious Jaeger Le Coultre Tourbillon watch and have it stored in a drawer. From a management point of view, staffing is perhaps one of the most important functions since it touches not only filling vacant positions but filling vacant positions with the right personnel in the right job, at right time. Hence, everything will occur in the right manner. When looking at any organisation dynamics all resources such as financial, equipment, systems, etc, could only be utilised efficiently by the right human element allocated to it or in other words by having the correct staffing process in place.
What does it mean to have a correct staffing process in place? If you want to hear more about what Kaizen Recruitment can do for you then get in touch. Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website.
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